THE POLICIES OF THE HEARTH FAIR

Here’s the policies and needful information to help you plan your stand and to bring your products out at The Hearth Fair. If you have more questions, please get in touch. We are happy to answer any questions you have. The Hearth Fair is committed to creating a unique and trader-friendly experience that promises to enhance your beautifully crafted and handmade goods and fresh produce.

The Location and The Hours

The Hearth Fair is every first and last Saturday of the month at US Gallery, cnr. Bird and Dorp Street, Stellenbosch.

The market runs from 9 am until 2 pm.

The Selection

The Hearth Fair select and approve the participating stand holders according to how well their works fits into the scope of the Fair, how well the products are represented and the quality and originality of the goods. Some Fairs will be themed (but not compelling to stand holders) and extra activities and events will be introduced from time to time.

The Space, The Payments and The Cancellations

The Hearth Fair offers a covered shopping experience, with stands set up inside, as well as an outdoor resting areas. The structure is weather proof, secured and authentic to the Stellenbosch central area.

Stands can be booked for a single fair. However, stands are allocated on a monthly basis and preferences given to regular stand holders and advanced bookings.

Stand holders may choose between a stand for R300 and a stand with trestle table for R350. Additional space per stand will cost R100 per sqm².

Stand holders must limit their displays to the 4m² space that we provide. If you use racks, shelving, or other display materials in your setup, those items must fit within the 4m² footprint of your space. There are no exceptions to this policy.

There are a limited number of stands with access to power however please note that should you require access to electricity you must inform the Fair in advance.

Stand fees are due on confirmation of booking and no later than the last day of the previous month prior to the Fair. If payment is not received by that date, the space may be forfeited to another trader. Payments are accepted in cash or by account deposit. Banking details will be mailed to stand holders after the booking is confirmed and are also available at www.thehearthfair.co.za.

The Hearth Fair understands that conflicts do arise but any cancellations received after 5pm on the Wednesday prior to the Fair, are non-refundable. All no shows will be charged for.

The Weather

The bad weather policy is based on a ‘carry over’ system thus the booking fee is credited to the vendor’s next payment period. To qualify for the credit the stall holder must still attend, except if The Hearth Fair cancel the market prior to the day, and the organizers will then decide whether it is a ‘carry-over-day’ or not.

The Buildup and The Breakdown

There is vehicle access for off-loading and picking up but it is limited to the parking available in the surrounding streets. The time for setup is between 8 am and 9 am, whereby you will be able to unload and then park your vehicle. The same policy applies between 2 pm and 4 pm, for breakdown and loading of goods.

The Storage Space

There is no space available. Neither The Hearth Fair nor US Gallery will be liable in any way for loss or damage to items left behind.

Terms of Agreement

By booking at and participating in The Hearth Fair, the Trader agrees to accept full responsibility for the stand, display, product and merchandise. Neither The Hearth Fair nor US Gallery will be liable in any way for loss or damage to produce, merchandise, display or personal injuries.